Stop falling into the rut of having so much food that you get overwhelmed and can't keep track of it! Easily keep a kitchen inventory of your food and you'll never waste food again.

Having a whole load of food won’t do you much good if you never know exactly what you have. And if you want to know what you have at any given time, you need to keep an inventory.
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Sound overwhelming? We're not gonna lie, it takes some work to do it the first time, and it takes commitment to keep it going. But it’s absolutely critical to your success as a shelf cooker. And that's what we're here for, right?! Don't worry, we'll walk you through how to do your kitchen inventory and you'll be a pro in no time!
DIFFERENT WAYS TO DO YOUR KITCHEN INVENTORY

There are three basic things you need to inventory on a regular basis: your freezer, your fridge, and your pantry. But there are lots of different ways you can keep your inventory. Choose the one that works best for you, because you’re going to have to work with it on a regular basis!
Your inventory can be either print or digital, whichever works best for you. Here are just a few examples of how you can do it:
- Use a paper checklist/inventory and put it in a plastic page protector. Hang it on the fridge, freezer, or pantry door. Our mom used to do it that way and it worked great for her.
- Use a paper checklist/inventory on a clipboard in the pantry. It’s always at your fingertips.
- If you don't like to do it old school and prefer to work on your laptop or tablet, use a digital spreadsheet in a program like Google Sheets. A digital inventory is quick and easy to update.
INVENTORY YOUR FRIDGE

You might as well clean and organize a bit while you take your fridge and pantry inventory! Start with your fridge. Take all the food out and place it on the counter, wipe down the shelves, and inventory your food as you put it back! Add some organization to your fridge to help you find what you need easier.
One note about your refrigerator food — besides things like condiments and salad dressing, your fridge has a bunch of perishable items in it. So obviously, you’ll have to rotate the stuff in there on a much more regular basis than what's in your pantry or freezer.
Help yourself out by adding another column to your fridge inventory sheet and note the date you put each item in the fridge, including leftovers. Then pay attention. If you notice you have a package of chicken breasts that are approaching their use-by date, either use them right away for dinner or stash them in the freezer to use later. Whatever you do, don’t let them go to waste!
INVENTORY YOUR PANTRY

Now, move on to your pantry. Don't worry, you can take a break and eat some chocolate while sipping on your favorite beverage. 😉 But then get to it so you're no longer wasting food!
Your pantry is probably going to have a lot more in it, so inventory the basics first and then make notes on the more obscure items! This will help you keep track of the most important items to keep in stock so you know what sales to watch for and what to purchase at the store. Work on your pantry organization as you're taking your inventory.
HOW TO INVENTORY YOUR FREEZER
If you know anything about us, then you know how deep and personal our relationship goes with our freezers. Yes, you heard that right. Freezers, like in multiple. They are so full with food and it's amazing! They're basically the main reason we're able to not spend an arm and a leg on groceries while still being able to make healthy, homemade meals for our family!
We're all about shopping sales to get extra food for our freezer stockpile, but the real key is keeping an inventory of the freezer so we know what's in there. This allows us to rotate our food regularly and always know what we have without having to dig through everything. Are you ready to learn all of our ways? Here’s how to do it…
TAKE ALL THE FOOD OUT
This is just what it sounds like. Choose one part of your freezer and completely empty all of the food onto the floor (it won't thaw out fast enough to do any harm), your counter, or in a cooler. Keep a trash can close by and toss anything that's old and looks or smells weird.
You’ll also want to toss out those rare things you’ll never use. You know, the things that you have no idea why you would've kept them, like a tablespoon of cream cheese from who the heck knows when. Seriously, what would we have done with a tablespoon of cream cheese?!
CLEAN YOUR FREEZER
There's bound to be weird crumbs and sticky stuff when it comes to storing food. We all have it. And let's hope no one ever judges us by the toxic crud in the bottom of our freezer.
Do not skip the cleaning step. With your freezer (or at least part of it) empty, clean it 'til it gleams. Use a vacuum to suck out any crusty stuff you can, then use some cleaning spray and hard core scrubbing to get the rest of it out. If the cleaning spray doesn't do the trick, try an E-Cloth with hot, soapy water, lay it on top of the gunk, and let it soak. It'll look and smell a LOT better when you're finished and put you in your happy place for sure!
TAKE YOUR INVENTORY AS YOU PUT IT BACK

Put all of the food back and try your best to organize it rationally as you do! Here’s the important kitchen inventory part: write down every item as you go and note which section you put it in. That may sound daunting, but it’s not as bad as it sounds. We start with the bigger items that don't get used as much and put those things at the bottom of the freezer.
Try to make sense out of each section of your freezer. For example, here's how we organize our pull-out freezer drawer:
- Top mini drawer: Small, random items and items we use regularly, like butter, cream cheese, string cheese, bagged shredded cheese, yogurt, breads, frozen sandwiches, and ice cream.
- Right side: Veggies, fruit, dairy, baking goods, lunchmeat, and similar items.
- Left side: Frozen meals/soup, meat, purees, salsa, and similar items.
Don't be afraid to use some organizer bins to help keep everything organized and easier to find, either! They work great in the freezer, fridge AND pantry.
USE YOUR KITCHEN INVENTORY
The biggest part of all of this is the inventory! Keep up with your newly organized freezer, fridge, and pantry by crossing off the things as you use them. Then, when you buy new freezer products, write them on the inventory list and put them where they belong in the freezer. Regardless of whether you’re using print or digital, keep your inventory list current as you buy and use things. The result? At any given time you’ll know exactly what’s in your freezer.
At the end of the day, the purpose of having all this food is to make your life easier and save you money, so USE IT! Shelf cook and plan your meals around what you have, especially during those times where money is tight. It will save your budget and your sanity!
Okay, well what are you waiting for? Now that you know how to inventory your kitchen, get to it! Let us know how it goes for you in the comments!

Don't forget to check these posts out!
- Learn how to prevent freezer burn so that you can stop wasting your food!
- These pantry staples are crucial to help you with your shelf cooking.
- Get your kitchen organized to make cooking easier on yourself!
- Learn how to set your grocery budget.
Way to go, no more wasting food for you!
Hi I just found you and all your awesome videos links recipes tips so many great ideas!!!
Thank you for sharing all your wisdom ~ I come from a family of 10 (5 brothers & 4 sisters) lol yup lots of us I’m number 9 🙂
My mom can relate to you in so many ways.
Hats off to you for being so put together and being super incredible and sharing your beautiful family with everyone.
Cheers from
Mrs Vanessa Benson
Belleville Ontario Canada 🇨🇦
Welcome!!! Wow, one of 10 kids, that’s amazing! We sure love sharing our life with you so that hopefully you’ll get some great tips from it that help to make your life easier! XOXO
Just found you.
This is great.
Love anything that makes my greatest joy much easier and more enjoyable. 🎉
Thank you..
Thank you for being here. We are all about easier and more enjoyable!
Heather from the Goin Batty channel (on YouTube) showed how she is using your food inventory forms and shared a link to this page. Thanks for the awesome forms!
It’s always great to hear when it works so well for other people! Thanks for stopping by and saying hi! 🙂
I just used inventories using this and I am in love with how simple it was. It seemed like a lot but once I got to it (and repeatedly stuck to random frozen foods) and got it done in so relived. It’s a weight off my shoulders plus I know what I need. Thank you 🙂
Yay, that’s so good to hear!!! Now that you’ve started it, it’ll be MUCH easier to keep up with. Just mark on your list each time you add or remove something. Easy as pie! 🙂
Thank you so much for doing this!! I was never taught any of these things, but you walk us through it step by step. It’s a blessing to me and my family. I have 5 young daughters and I am happy I can learn this myself and share it with them. Thank you.
So many people aren’t taught these things, it’s really eye-opening! Let’s change that and pass it down to our children so they can pass it down to theirs. Sounds like you’re going to do that with your daughters, great job! 🙂
Hi from australia, im a mum of 8 family of 10 now with only 6 at home but we have a stockpile that feeds us all and i shop montly at costco, coles, aldi & woolworths we spend about $1500 month on everything for 10 people, plus, 2 dogs, a cat and party supplies for during the year. it works well for us but im now falling down on the inventory i know what i have i just feel so overwhelmed by taking stock and making a plan when i used to be so great at it, i struggle with depression and just some days its not easy to do anything, your videos are lovely and are so motivating its getting me going again and i’ve printed out the inventories to start to get back into order. thank you so much for sharing your loving tips and helpful suggestions.
kind regards
We feel you! Sometimes doing it all is just HARD, but you can get back to it again! Make sure you take care of yourself as well because that’s what’s important for both you and your family! 🙂
Thank you SO much for these simple but incredibly helpful inventory sheets!!! So excited to actually save money with these lol….One question though, and maybe it’s because I haven’t had my coffee yet, but what would you use the Kitchen inventory page for if you’ve already got the Fridge, Freezer, and Pantry lists? Thanks again!
SO glad you love them! Great question…you could use the Kitchen Inventory page if you didn’t want to separate your inventory into the other 3 different categories, or if you wanted to organize your inventory by meat, dairy, etc. instead.
I’ve wanted to do this for a long time and this gave me the push to try it, thank you!
Yay! You’ve got this!!
Silly question, but how do you mark that you have it, and then how do you cross it off once it is used?
Write the amount you have in the first checkbox. To update your inventory once an item has been used, write the new number in the next checkbox. Hope that helps!
Thanks for posting! Rather than downloading these I used Google Sheets to type everything in a spreadsheet in Google Drive with 4 area columns: Freezer 1, Fridge, Pantry, Freezer 2. Now I can see everything in one spreadsheet that I can access from my phone, tablet or computer and other family members can also access it since it is in a shared folder in Drive.
We love that you adapted this to work for you and your family. Thank you for sharing the tip!
Hi! I love to watch your YT videos. What exactly is the kitchen inventory list used for? Storage containers, cabinets, drawers or small appliances?
The kitchen inventory list is intended to keep track of all the food that is available so that you are able to keep track of what is on hand and shelf cook so food isn’t wasted.
Great ideas – some I already use. Suggstions – shop at $1.25 Store first. buy a little clip board . Sheets of magnets work well too ….. color tags let you color code what month food item was added to your inventory….be sure to hang a pencil or pen with your charts I hang them inside cupboard orpantry doors or on fridge door with grand kids art as the cover—-I dont understand the quantity boxes……… I dont throw out dated food if it is still sealed – i donate it to the local food bank and let them decide if it should be tossed. We made similar charts for pasts lists and ingredients ach dish required. We also made a quick and easy book (from $$$ store) when covid started and could leaf through it to seewhos tur it was to cook and whaWINCO is now my #1 go to grocery (they have a LOT more than just groceries like silver polish – then I store my silver items in zip lock bags and they dont tarnish! Sandpaper to sharpen scissors etc etc etc. NOTE: they will repackage meats for your freezer convenience, shred the block of cheese for you fall over backwards to help you with a huge smile. Yep, you are righ! Their brand is at eye level but others are nearby and VERY often their brand has proven to be a new favorite.
We shop on Tuesday because garbage/ trash is Wednesday thus boxes just spend one night with us. We live in the desert near PalmSprings, when our snow birds leave for the summer or return for the new season we copy their cats to sort and clean for the new season. We still quantity shop and make several packages of specific casseroles (visiting $$ again for any necessary foil packaging). Cotco is within a mile! I learned years ago pyrex makes my life sooooo much easier! Yes I store the clear containers but they have lids! I store them with their lids thus limiting the number of lids that get lost. It makes everything so much faster!!! Fill the dish, cook it, serve it, put the lid on it to restore in refridge Another plus for WINCO is their shopping map. Listed alphbetically with aisle number. We began shopping by aisles (making our grocery list by aisles) early in our marriage when kids filled the carts and there was not room for groceries..
I suggested Trader Joes make shoppers maps when I noticed so many (Like me) ran in for one or two items and like me might buy other items if they had time to read the list at home
Thank you so very much for all that you share. I am promoting the concept of Pastabilities during the month of October….encouraging residents and visitors to visit local Italian restaurants, make Italian meals
Heya – love the sheets, but how do I get a digital copy that can be used in google sheets?